“Go ahead and schedule something…”
Anyone who’s ever said, “Sure, I’ll schedule something” can relate to the dread and horror that follows when you start opening calendars. Thoughts that I personally have had:
- Why are there no gaps?!
- Ok, there’s no way that’s a real meeting.
- “Clarity Break” is something I can put on my calendar?
- How can one person have so many appointments?
- What if I just ignore their calendar and they can move their other stuff around…
- *THERE HAS TO BE A BETTER WAY*
In addition, I’ve found these little grenades make scheduling meetings an actual impossibility:
- People who don’t keep updated calendars (Just add travel time and we won’t have this problem, Jeff!)
- An owner or C-level person is required to attend
- More than 3 participants
- You’re even remotely close to a holiday
- You need to include someone outside the company
Well friends and cat-wranglers, I have great news. It’s a sweet sweet little Outlook addin that will give you back your sanity: FindTime by Microsoft.
What I LOVE about this tool:
1. It’s free. If you use Office 365, Microsoft has already included this – you just have to install the addin. Thank you nerds at Office Garage! (Lookin’ at you, Doug)
2. Takes the onus off of me. I’m not the calendar slave anymore! I give options – my people fill in when could work for them. (It’s on them to remember when they have travel time.)
3. Automatically, a meeting is created once everyone responds. IMMEDIATELY reserving it, so I don’t have to worry about being too late.
Here’s a link to install the app. You’ve earned it: https://findtime.microsoft.com/