“Go ahead and schedule something…”

Anyone who’s ever said, “Sure, I’ll schedule something” can relate to the dread and horror that follows when you start opening calendars. Thoughts that I personally have had:

  • Why are there no gaps?!
  • Ok, there’s no way that’s a real meeting.
  • “Clarity Break” is something I can put on my calendar?
  • How can one person have so many appointments?
  • What if I just ignore their calendar and they can move their other stuff around…
Microsoft FindTime Addin

 In addition, I’ve found these little grenades make scheduling meetings an actual impossibility: 

  • People who don’t keep updated calendars (Just add travel time and we won’t have this problem, Jeff!)
  • An owner or C-level person is required to attend
  • More than 3 participants
  • You’re even remotely close to a holiday
  • You need to include someone outside the company

Well friends and cat-wranglers, I have great news. It’s a sweet sweet little Outlook addin that will give you back your sanity: FindTime by Microsoft.

What I LOVE about this tool:

1. It’s free. If you use Office 365, Microsoft has already included this – you just have to install the addin. Thank you nerds at Office Garage! (Lookin’ at you, Doug)

2. Takes the onus off of me. I’m not the calendar slave anymore! I give options – my people fill in when could work for them. (It’s on them to remember when they have travel time.)

3. Automatically, a meeting is created once everyone responds. IMMEDIATELY reserving it, so I don’t have to worry about being too late.

 Here’s a link to install the app. You’ve earned it: https://findtime.microsoft.com/