With an increase in Teams utilization in your organization, there will inevitably be an increase in disruptions that get in the way of the focus time you need to get stuff done. One way to help manage this is to utilize statuses. This includes your status, (i.e. available, busy, do not disturb) that you can update manually and will also change automatically based on your calendar. In addition, you can add context to your status by including a status message.
In the video above, Ryan updates his status to “Do Not Disturb” and his status message to “Working on reporting all afternoon, please reach out if it is urgent.” This helps his coworkers know that now is not a great time to chat him with something that might be able to wait for another time.
Here’s how to do that:
- In the top right, click on your profile picture
2. Change your status to “Do Not Disturb”
3. Set “Status Message” to give context to what you are working on
4. Select “Show when people message me” and set a time for the message to expire
We’d recommend reserving the “Do Not Disturb” status for times when you really need heads down time. If you overuse it, it will lose it’s meaning to your team (think boy who cried wolf). I typically use the busy status as a way to communicate, I’m working on something now but will get back to you later. Feel free to spice it up as well, use the status messages to let people know when you are feeling social and want to chat or perhaps to provide a fun update on what’s going on like this one I used recently, “ it just snowed 24 inches overnight, not quite spring in Marquette.” This provides a fun connection point when people chat me.
There are a ton of ways to customize Teams to help you work more efficiently and make it work for your style of work. It is not a one size fits all kind of tool. Interested in learning more? Check out the rest of the awesome content we have about Microsoft Teams or reach out if you are interested in learning more about customized training by one of our Teams experts to help you make the most out of this awesome tool.